SnT2025 Event Planner (P-3)

Job title:

SnT2025 Event Planner (P-3)

Company

CTBTO

Job description

VA ID: VATA-2162-2024
Grade Level: P-3
Division: International Data Centre Division
Section: Office of the Director
Unit:
Type of Appointment: Temporary Assistant
Date of Issuance: 29 November 2024
Deadline for Applications: 20 December 2024Vacancy Reference VATA-2162-2024
Reporting Date: As soon as possiblePlease note that all candidates should adhere to CTBTO Values of Integrity, Professionalism and Respect for Diversity.Qualified female applicants and persons with disabilities are encouraged to apply.A roster of suitable candidates may be established for similar positions at the same level as a result of this selection process for a period of two (2) years.Organizational BackgroundThe Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization with its headquarters in Vienna, Austria is the international organization setting up the global verification system foreseen under the Comprehensive Nuclear-Test-Ban Treaty (CTBT), which is the treaty banning any nuclear-weapon-test explosion or any other nuclear explosion. The Treaty provides for a global verification regime, including a network of 337 facilities worldwide, a communications system, an international data centre and on-site inspections to monitor compliance.Organizational SettingThis position is located in the Office of the Director, International Data Centre Division (IDC).Reporting LinesUnder the supervision of the SnT2025 Project Executive, the Director of International Data Centre (IDC) Division, following the guidance of and in close cooperation with the SnT2025 Coordinator, to:Duties and Responsibilities

• Support the SnT2025 event preparations with developing, maintaining and implementing the SnT2025 project plan using the CTBTO project management tools and lessons learned from past SnT conferences. Propose solutions for the implementation and execution of the event;
• Provide regular reporting on the project implementation including progress, risk, exceptions in the execution of the project timeline and assist in mitigating actions to ensure timely execution of the project plan;
• Coordinate with various members of the project team responsible for venue, participant services, scientific programme, High-Level elements and protocol, Information Technology (hardware, software and hybrid solutions), promotion and support functions;
• Facilitate in-person and online meetings of the project teams and take minutes;
• Keep records (electronically) of all SnT2025 related documents in their final versions at preparation phase, implementation and post-implementation stages of the conference;
• Facilitate communication with exhibitors, internal and external, and sponsors of SnT2025. Propose solutions for the exhibitions and coordinate requirements for the exhibits and exhibitors;
• Provide support in the event execution at the venue and of online components of SnT2025;
• Provide assistance in coordinating event logistics;
• Assist in the preparation of SnT2025 guidance documents and preparation of post-event documents;
• Perform other duties as assigned.

Education

• University degree in event management, media, marketing, international relations, business administration or related field.

Work Experience and Qualifications

• At least five (5) years’ relevant practical work experience, including involvement with the preparation and implementation of large-scale meetings and conferences, part of which should have been in an international environment.
• Additional qualification in science, engineering or related field is an asset.
• In-depth knowledge of the CTBT, its verification regime and the work of the CTBTO is highly desirable.
• Proficiency in Microsoft Office Suite is essential;
• Experience with event management software is an asset;
• Experience in project management and the use of project management methodologies are essential.
• Very good organizational and social skills;
• Good team player.

Languages

• Excellent written and oral communication skills in English are essential;
• Knowledge of other official CTBTO languages (Arabic, Chinese, French, Russian, Spanish) is desirable.

Competencies

• Professionalism – Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations;
• Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from other and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed;
• Planning and organizing – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary;
• Team work – Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings;
• Accountability – Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable;
• Creativity – Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches;
• Client orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients;
• Commitment to continuous learning – Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve;
• Technological Awareness – Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.

RemunerationCTBTO offers an attractive compensation and benefits package in accordance with the policies of the International Civil Service Commission. For more information on UN salaries, allowances and benefits, see link: . The salary offered may be subject to deductions to the United Nations Joint Staff Pension Fund and/or Health Insurance Scheme.Additional Information

• All applications must be submitted through the CTBTO e-Recruitment system before the deadline stated in the vacancy announcement.
• Incomplete applications and submission of employment history in formats other than the CTBTO Employment Information Form will not be considered
• The CTBTO Preparatory Commission retains the discretion not to make any appointment to this vacancy; to make an appointment at a lower grade in particular if the candidate has less than the qualifications required; to make an appointment with a modified job description, or to offer a contract term for a shorter duration than indicated in the vacancy announcement.
• Please note that the CTBTO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list.
• The CTBTO reserves the right to undertake correspondence only with shortlisted candidates.
• Candidates under serious consideration for selection will be subject to a reference-checking process.

Expected salary

Location

Wien

Job date

Sun, 01 Dec 2024 07:43:41 GMT

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