Secretary/Support Secretary MH & LD

Job title:

Secretary/Support Secretary MH & LD

Company

NHS

Job description

This is an exciting opportunity for a Band 3 Support Secretary, who can provide essential admin support for our Carmarthenshire MH/LD Services.We are looking for aperson with a pleasant dispositionwith excellent interpersonal skills, strong organisation abilities and a desire to support our team and our leaders in everything we do.Experience of a wide range of IT systems including Microsoft Word, Excel, Power Point, and E-Mail, coupled with proven administrative skills and previous experience is essential.If you are interested in this role, please give us a call and let’s have a chat; we would love to hear from you!Main duties of the jobThe post holder will be required to undertake a wide range of duties including receipt and distribution of mail, first point of contact for the service, operate a patient administration system (WPAS) and Care Partner.The successful candidate will also be required to process referrals and maintain an accurate database. They will be expected to demonstrate excellent organisation skills and be flexible and adaptable in their approach to work. They must be able to work on their own initiative, use tact and diplomacy where appropriate and possess excellent communication skills.They will demonstrate the ability to operate within strict boundaries of confidentiality at all times.The successful candidate will be required to support the delivery of a quality comprehensive service to the team and provide cover in the event of administrative staff being absent.The role will involve travelling to and working across other sites within the Directorate in support of service delivery.In line with the Transformation of Mental Health Services, the successful candidate may be required to provide administrative support for the delivery of a 7-day service in the future.About usHywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.Our services are provided in:o Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwesto Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshireo Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settingso 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providerso Numerous mental health and learning disabilities servicesDetailsDate posted04 August 2025Pay schemeAgenda for changeBandBand 3Salary£25,313 to £26,999 a year per annum (pro rata if part time)ContractPermanentWorking patternFull-time, Job shareReference number100-AC222-0825Job locationsCaebryn (MH&LD), Prince Philip HospitalBryngwyn MawrLlanelliSA14 8QFJob descriptionJob responsibilitiesYou will be able to find a full job description and person specification attached within the supporting documents.The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.Interviews will be held on 04.09.2025Job descriptionJob responsibilitiesYou will be able to find a full job description and person specification attached within the supporting documents.The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.Interviews will be held on 04.09.2025Person SpecificationQualifications and knowledgeEssential

• NVQ II or equivalent demonstrable experience of administrative/office skills and knowledge plus the additional experience of working in an administrative/office environment Or NVQ III or equivalent demonstrable experience of administrative/office skills and knowledge

Desirable

• ECDL or equivalent IT skills and experience
• Secretarial training along with experience of Audio Transcription

ExperienceEssential

• Familiar and competent with Microsoft IT packages, especially Word, Excel and PowerPoint
• Familiar and confident using email and searching the internet
• Experience of maintaining spreadsheets and databases
• Experience of working in a busy complex office environment

Desirable

• Experience of working within the NHS
• Understanding of or experience of working within Mental Health and/or Learning Disabilities

Language SkillsDesirable

• Welsh Speaker (Level 1)

Person SpecificationQualifications and knowledgeEssential

• NVQ II or equivalent demonstrable experience of administrative/office skills and knowledge plus the additional experience of working in an administrative/office environment Or NVQ III or equivalent demonstrable experience of administrative/office skills and knowledge

Desirable

• ECDL or equivalent IT skills and experience
• Secretarial training along with experience of Audio Transcription

ExperienceEssential

• Familiar and competent with Microsoft IT packages, especially Word, Excel and PowerPoint
• Familiar and confident using email and searching the internet
• Experience of maintaining spreadsheets and databases
• Experience of working in a busy complex office environment

Desirable

• Experience of working within the NHS
• Understanding of or experience of working within Mental Health and/or Learning Disabilities

Language SkillsDesirable

• Welsh Speaker (Level 1)

Expected salary

£25313 – 26999 per year

Location

Llanelli, Carmarthenshire

Job date

Wed, 06 Aug 2025 06:02:31 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (jobsjobs.org) you saw this job posting.