Medical Secretary (XN04)

Job title:

Medical Secretary (XN04)

Company

NHS

Job description

An exciting opportunity has arisen for an experienced Senior Medical Secretary to join our team within Trauma & Orthopaedics at Leeds General Infirmary. As part of the Trauma Related Services Clinical Support Unit (CSU), you will provide comprehensive secretarial support to one of our Consultant Trauma and Orthopaedic surgeons.Main duties of the jobProvide high-level secretarial support, diary management and ensuring smooth running of daily operations.Manage patient attendances efficiently, working under pressure to maintain quality care standards.Liaise with medical staff and other departments to facilitate clear communication and timely information flow.Assist in the organisation of national and international conferences.Organise and support courses for trainees.Support Research activities.Arranging Fellowship programmes.Support team members by maintaining a positive, proactive approach in a fast-paced environment.About usPositive and forward-thinking attitude.Motivated and proactive with strong problem-solving skills.Able to work collaboratively in a team while also taking initiative independently.A supportive and dynamic work environment within a respected healthcare setting.The chance to be part of a dedicated team making a real difference in patient care.Leeds Teaching Hospitals is committed to our process of redeploying ‘at risk’ members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.DetailsDate posted29 May 2025Pay schemeAgenda for changeBandBand 4Salary£26,530 to £29,114 a yearContractPermanentWorking patternFull-timeReference numberC9298-TRS-110BJob locationsLeeds General InfirmaryGreat George StreetLeedsLS1 3EXJob descriptionJob responsibilitiesJob responsibilitiesWe are looking for a highly organised medical secretary, with previous experience in a similar setting, who will work alongside the business team, to carry out clinical typing, appointments, telephone messages amongst other general office duties.Candidates should be articulate, capable of undertaking a demanding workload and must be able to demonstrate a significant level of initiative. Candidates should possess advanced keyboard skills including a high standard of word processing skills to RSA III or equivalent level qualification /experience, also GCSE English Language and Maths grade C or above. Previous medical secretarial experience, knowledge of medical terminology and audio typing is essential. You must be able to demonstrate excellent communication and interpersonal skills, the ability to prioritise workload. You should be able to integrate well with the existing team and have a genuine desire to provide a quality service to all patients and knowledge of the NHS are desirable. Job descriptionJob responsibilitiesJob responsibilitiesWe are looking for a highly organised medical secretary, with previous experience in a similar setting, who will work alongside the business team, to carry out clinical typing, appointments, telephone messages amongst other general office duties.Candidates should be articulate, capable of undertaking a demanding workload and must be able to demonstrate a significant level of initiative. Candidates should possess advanced keyboard skills including a high standard of word processing skills to RSA III or equivalent level qualification /experience, also GCSE English Language and Maths grade C or above. Previous medical secretarial experience, knowledge of medical terminology and audio typing is essential. You must be able to demonstrate excellent communication and interpersonal skills, the ability to prioritise workload. You should be able to integrate well with the existing team and have a genuine desire to provide a quality service to all patients and knowledge of the NHS are desirable.Person SpecificationExperienceEssential

• Experience in a healthcare environment in a PA or similar role e.g. as a Team Medical Secretary
• A good understanding of the principles of data quality
• Co-ordinating and managing a team workload
• Using a variety of Microsoft office packages including word, excel and PowerPoint and e mail
• Using Trust based information systems such as PAS
• Diary management
• Organising and administrating meetings

Desirable

• An understanding of medical careers and junior doctor rotation
• Previous healthcare experience
• Using other Trust based information systems such as PPM for a variety of purposes

QualificationsEssential

• Audio typing/word processing skills (RSA III) or equivalent experience
• GCSE Grade C or above (or equivalent e.g. AMSPAR Level 2 qualification) English and Maths

Skills & behavioursEssential

• Interpersonal and communication skills
• Organisational skills and time management
• The ability to work as part of a team
• Ability to deal with patients/customers either face to face, or over the phone in an appropriate and supportive manner
• Ability to communicate sensitively with a wide range of people including patients, using tact and diplomacy

Person SpecificationExperienceEssential

• Experience in a healthcare environment in a PA or similar role e.g. as a Team Medical Secretary
• A good understanding of the principles of data quality
• Co-ordinating and managing a team workload
• Using a variety of Microsoft office packages including word, excel and PowerPoint and e mail
• Using Trust based information systems such as PAS
• Diary management
• Organising and administrating meetings

Desirable

• An understanding of medical careers and junior doctor rotation
• Previous healthcare experience
• Using other Trust based information systems such as PPM for a variety of purposes

QualificationsEssential

• Audio typing/word processing skills (RSA III) or equivalent experience
• GCSE Grade C or above (or equivalent e.g. AMSPAR Level 2 qualification) English and Maths

Skills & behavioursEssential

• Interpersonal and communication skills
• Organisational skills and time management
• The ability to work as part of a team
• Ability to deal with patients/customers either face to face, or over the phone in an appropriate and supportive manner
• Ability to communicate sensitively with a wide range of people including patients, using tact and diplomacy

Expected salary

£26530 – 29114 per year

Location

Leeds

Job date

Sat, 31 May 2025 07:54:58 GMT

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