Coordinator

Job title:

Coordinator

Company

Universität Wien

Job description

Startdate: 01.01.2025 | Working hours: 40 | Collective bargaining agreement: §54 VwGr. IIIb
Limited until: permanent
Reference no.: 3162If you love to organize and keep track of things, and if you prefer to do so in meaningful projects, then welcome to the team! Because we are searching for personalities who want to use their expertise to help answering the big questions of tomorrow.Your personal sphere of influence:In this immediately permanent position, you will support the central administration team at the Institute of Analytical Chemistry, explicitly in the working group of Prof Robert Ahrends, and independently perform administrative tasks related to personnel, budget and teaching. High motivation, initiative, ability to work in a team, communication, structured and independent work and reliability are among your absolute strengths? Then you are the right person for us! We look forward to receiving your application!Your future tasks:

• You support scientific staff in the organization and administration of their research and teaching tasks. This means, among other things: You organize meetings, workshops and travel activities. You take minutes and prepare data. You support in the preparation of publications and events. You manage project budgets.
• You are the central contact person and take care of the Englisch and German correspondence with all interfaces (internal team, university, project partner, students, etc.).
• You adminstrate job advertisement in recruiting processes and support hiring of new staff members right through to the first steps of onboarding.
• You accommodate and assist guest researchers and cooperation partners.
• Management of social media accounts.

This is part of your personality:

• Several years of professional experience in office management (preferably in a scientific/university context)
• Graduation from a general/vocational middle or higher school, or an apprenticeship including relevant practice in office management
• Very good MS Office skills, especially for the creation of extensive Excel spreadsheets, graphics and presentations (Power Point).
• Experience in dealing with content management systems (e.g.Typo 3, Wordpress) & social media.
• Experience with SAP is an advantage
• Willigness to make decisions on your own
• Customer and service orientation
• Desired is entrepreneurial understanding, marketing knowledge and very good general knowledge
• High level of time and self management
• High flexibility and creativity for changing tasks and interlocutors

Your special working style: You like to work independently and in a structured manner, you are service-oriented and you like to find solutions. You are a team player and have high social and communicative skills.What we offer:Work-life balance: You have flexible working hours and can also work remote/hybrid (upon agreement).Inspiring working atmosphere: You are part of a dedicated team with a diverse university background in a relaxed working environment.Good public transport connections: Your new workplace is easily accessible by public transport.Internal further training: We offer you the opportunity to deepen your skills on an ongoing basis.Fair salary: The basic salary of EUR 2958,90 for this permanent position, increases if we can credit professional experience.Equal opportunities for everyone: We look forward to every additional personality in the team!It’s that easy to apply:

• With your CV and letter of motivation
• Leaving Certificate
• Via our job portal / Apply now-button

If you have any content questions, please contact:Robert AhrendsWe look forward to new personalities in our team!
The University of Vienna has an anti-discriminatory employment policy and attaches great importance to equal opportunities, the and . We lay special emphasis on increasing the number of women in senior and in academic positions among the academic and general university staff and therefore expressly encourage qualified women to apply. Given equal qualifications, preference will be given to female candidates.University of Vienna. Space for personalities. Since 1365.Application deadline: 11/11/2024Coordination & ManagementShare this jobSave jobClick to add the job to your shortlistYou need to or to save a job.Get job alertsCreate a job alert and receive personalised job recommendations straight to your inbox.Similar jobs

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Expected salary

€2958.9 per month

Location

Wien

Job date

Thu, 31 Oct 2024 08:05:24 GMT

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