Exercise Support and Training Officer (P-3)

Job title:

Exercise Support and Training Officer (P-3)

Company

CTBTO

Job description

VA ID: 2302
Grade Level: P-3
Division: On-Site Inspection Division
Section: Policy Planning and Operations Section
Unit:
Type of Appointment: Short Term Appointment
Date of Issuance: 17 July 2025
Deadline for Applications: 31 July 2025Vacancy Reference: VASTAOSI-2302-2025
Reporting Date: As soon as possiblePlease note that all candidates should adhere to CTBTO Values of Integrity, Professionalism and Respect for Diversity.Qualified female applicants and persons with disabilities are encouraged to apply.A roster of suitable candidates may be established for similar positions at the same level as a result of this selection process for a period of two (2) years.*Applicants encountering problems with the recruitment platform due to their location should contact and provide details of the error message received.Organizational BackgroundThe Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization with its headquarters in Vienna, Austria is the international organization setting up the global verification system foreseen under the Comprehensive Nuclear-Test-Ban Treaty (CTBT), which is the treaty banning any nuclear-weapon-test explosion or any other nuclear explosion. The Treaty provides for a global verification regime, including a network of 337 stations worldwide, a communications system, an international data centre and on-site inspections to monitor compliance.Organizational SettingThis position is located in the Policy Planning and Operations Section of the On-Site Inspection Division (OSI/PPO).Reporting LinesUnder the supervision of the Chief, Policy Planning and Operations Section, OSI Division, to:Duties and Responsibilities

• Contribute to the preparation, implementation, and review of the OSI Integrated Field Exercise (IFE);
• Provide support to Policy Planning and Operations Section activities related to IFE participant training. In coordination with the Training Section (OSI/T), contribute to defining pre-exercise training requirements; coordinate with participants on training schedules and administrative arrangements; assist in organizing travel and accommodation for training activities at CTBTO Headquarters and in the host country, and ensure participant information is accurately maintained in the Provisional Technical Secretariat’s (PTS) systems in line with data protection requirements;
• Assist with Headquarters Operations Support Centre (OSC) preparations including updates to documents, hardware and software, staffing, and other tasks as needed;
• Prepare planning and implementation documents for the IFE as instructed, including scenario-related materials and practical arrangements;
• Coordinate arrangements for individuals participating in the IFE at the Vienna International Centre, including handling accommodation and Daily Subsistence Allowance (DSA) for external participants.;
• Participate in the IFE as a member of the Exercise Management team, either at the Headquarters OSC, in the host country, or both;
• Contribute to follow-up and review after exercise activities in the field or at CTBTO Headquarters;
• Prepare information regarding the OSI exercise programme for reporting at relevant Policy Making Organs to States Signatories;
• Perform other duties as assigned.

Education

• University degree in education, training and development, international relations, public or business administration, or in any field related to CTBT verification technologies or similar technical disciplines.

Work Experience and Qualifications

• At least five (5) years of relevant working experience in training management, planning, organization and implementation of training activities, in field operations, at the national and/or international level;
• Experience in supporting project management and project evaluation, including knowledge of data entry and protection of participant personal data is essential;
• Flexibility and ability to work under pressure is essential;
• Tact, discretion, and ability to work harmoniously in a multi-cultural environment and ability to work well in a team is essential.

Languages

• Excellent written and oral communication skills in English are essential;
• Knowledge of other official CTBTO languages (Arabic, Chinese, French, Russian and Spanish) is desirable.

Competencies

• Professionalism – Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations;
• Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from other and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed;
• Planning and organizing – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary;
• Team work – Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings;
• Accountability – Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable;
• Creativity – Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches;
• Client orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients;
• Commitment to continuous learning – Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve;
• Technological Awareness – Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.

RemunerationCTBTO offers an attractive compensation and benefits package in accordance with the policies of the International Civil Service Commission. For more information on UN salaries, allowances and benefits, see link: . The salary offered may be subject to deductions to the United Nations Joint Staff Pension Fund and/or Health Insurance Scheme.Short Term Appointments shall initially be made under a contract for a period not to exceed 364 days, subject to the successful completion of the probation period set forth in the Letter of Appointment.Additional Information

• All applications must be submitted through the CTBTO e-Recruitment system before the deadline stated in the vacancy announcement.
• Incomplete applications and submission of employment history in formats other than the

will not be considered. * The CTBTO Preparatory Commission retains the discretion not to make any appointment to this vacancy; to make an appointment at a lower grade in particular if the candidate has less than the qualifications required; to make an appointment with a modified job description, or to offer a contract term for a shorter duration than indicated in the vacancy announcement.

• Please note that the CTBTO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list.
• The CTBTO reserves the right to undertake correspondence only with shortlisted candidates.
• Candidates under serious consideration for selection will be subject to a reference-checking process.

Expected salary

Location

Wien

Job date

Sat, 19 Jul 2025 02:17:20 GMT

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